ViperTex

ViperTex is our premium Time & Attendance, Payroll and Human Ressource Management software. Developed and refined since 1997, we are confident in saying it is the best we've seen. There are many ways we could describe our software, but if we had to chose only 3 criterias, they would be:

  • Powerful
  • User Friendly
  • Highly Customizable

Trust us, we assure you that you will be satisfied.

Why do I need an Employee Management Software?

Because Time is Money!

We've all heard the saying that Time is Money. It turns out that saying holds more truth today than ever before. Manual Labor in offices has become very costly, and it is critical for you to schedule and track your employees attendances accordingly to save money on overtime.

Did you know that companies can lose up to 10% of their gross payroll because of obsolete or uncontrolled time & attendance management? A study by AffinityLive concluded that the U.S. economy loses $7.4 billion a day in productivity due to inefficiencies. In fact, you could save significantly more than you might think because of one or many of the following things:

  • Mistakes in recording hours (inaccuracies, forgetting to clock in...)
  • Time theft (dishonest clocking, buddy punching, etc)
  • Payroll takes time when done internally, and is costly when done externally
  • Wasted resources: Material resources (time cards); and Human resources (the time it takes for your employees to perform the tedious manual labor of clocking in, sometimes waiting in long lines to do so, wasting time they could spend being productive)
  • Potential legal issues (In 2013, the IRS issued $4.5 billion in penalties related to errors in employment taxes. According to the Department of Labor, an estimated 7 out of 10 companies fail to comply with wage-and-hour regulations, mainly due to inaccurate timekeeping, misclassification, and a lack of historical, well-organized payroll data).

Start saving now!

You can start saving time & money right away, with a few simple clicks. Thanks to our revolutionary ViperTex Cloud integrated solution, you can purchase a fully operational Time & Attendance and Payroll solution at a very affordable price. We rent our software to you, which means that instead of paying thousands of dollars for the integration of a personalized solution in your company, you only pay us per month and per employee. And our software was built to be highly customizable, all you need to do, is follow our simple configurations.

Time & Attendance Module

As previously mentioned, scheduling and tracking your employees' Time & Attendance is crucial for a productive and cost-effective working environment.

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Our Time & Attendance Module includes:

TIME & ATTENDANCE PROFILES AND OVERTIME RULES

EXTREMELY FLEXIBLE SHIFT CONFIGURATION AND SCHEDULING

USER CONFIGURABLE BREAKS OF TYPE FIXED, FLEXIBLE AND WORK RANGE

AUTOMATIC CALCULATIONS OF CONTRACTED TIME, WORKED OVERTIME AND ALLOWANCES BASED ON USER-DEFINED RULES

FULL CONTROL OF ALL OVERTIME USING OVERTIME APPROVAL

ALL CALCULATIONS DONE AUTOMATICALLY BY THE DATABASE SERVER

SPECIAL SUPPORT FOR OVERTIME AUTHORISATION AND PERMISSIONS

WORK SCHEDULES AND ROSTERS FOR EACH EMPLOYEE. ATTENDANCE PAIR MATCHING AGAINST DAILY SCHEDULE

COST ALLOCATION TO OTHER DEPARTMENTS CAN BE DONE AGAINST INDIVIDUAL ATTENDANCE PAIRS AND MANUAL PAYROLL TRANSACTIONS

BULK DATA MANAGEMENT SUPPORT FOR ATTENDANCE, PERMISSION, OVERTIME APPROVAL AND SCHEDULE

EMPLOYEE CLOCK-CARDS EASILY GENERATED & PRINTED FROM EXISTING EMPLOYEE DATABASE (ONLY WHEN USED WITH A BARCODE SYSTEM)

COMPLETE SUITE OF INTEGRATED REPORTS GIVES MANAGEMENT ACCESS TO INFORMATION ANY TIME

LEAVE MANAGEMENT THAT ALLOWS FOR EASY INSERTION OF LEAVES TAKING INTO ACCOUNT THE LEAVE ENTITLEMENT, WITH CHECKS AGAINST WORKING DAYS, SUNDAYS & PUBLIC HOLIDAYS

LEAVE ENTITLEMENT PERIODS ARE USER-DEFINABLE IN UNITS OF DAYS, WEEKS, MONTHS AND YEARS

CONSECUTIVE LEAVE REPORT SHOWS EMPLOYEES HAVING TAKEN LEAVES CONSECUTIVELY FOR A SPECIFIED NUMBER OF DAYS, WITH OPTION TO SHOW EMPLOYEES WHO HAVEN’T

AUTOMATICALLY GENERATE ALL TIME RELATED TRANSACTIONS, WHICH AMOUNT TO APPROX. 95% OF ALL PAYROLL TRANSACTIONS. THESE CAN BE EXPORTED TO TEXT AND EXCEL FORMATS AS WELL AS DIRECTLY TO THIRD-PARTY DATABASE (USES DTM; SEE BELOW)

COMPLETELY DATE BASED SYSTEM-REFLECTING MOVEMENTS IN COMPANY, DEPARTMENT, OCCUPATION, JOB GRADE, CATEGORY AND CALENDAR PROFILE LINKS

FULLY INTEGRATED WITH MORPHO BIOMETRIC READERS FOR TEMPLATE AND TRANSACTION MANAGEMENT WITH THE VIPERLINK COMMUNICATION DRIVER

REPORTS IN ANY FORMAT (EXCEL, CSV, PDF, WORD ...)

Payroll Module

Payroll is time consuming and costly. Reconciliating your Time & Attendance data with your payroll is even more time consuming. Outsourcing your payroll can be very costly. Our solution is much cheaper, automated, and works seamlessly with our Time & Attendance Module. You're welcome.

We have made many demos and presentations, and every time a clients asks if our payroll can do "this or that" the answer is yes. The most unique aspect is the fact that it is multi-company and multi-process.

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Our Payroll Module includes:

WORKS SEAMLESSLY WITH TIME & ATTENDANCE MODULE

MULTI COMPANY AND/OR PAY SITES

FULLY DATE BASED WITH COMPLETE EMPLOYEE HISTORY

COMMON EMPLOYEE PAY-PROFILE CONFIGURATIONS

FLEXIBLE CONFIGURABLE FORMULAE

MULTI-CURRENCY

RECURRING ITEMS

PAYROLL TRANSACTIONS FOR ONE-OFF PAYMENT AND DEDUCTIONS

TRANSACTIONS IMPORTING AND EXPORT VIA EXCEL

MULTIPLE SALARY PAYMENT INSTRUCTIONS

FLEXIBLE LOAN MODULE

SUB-CALENDARS

INTERIM PAYROLL RUNS

REPORTS IN ANY FORMAT (EXCEL, CSV, PDF, WORD ...)

Human Ressources Module

Allowing your Employees to ask for leave or have access to his data is crucial to maintain a trusting working environment. Keeping track of amenities is another big plus.

Our Human Ressources Module includes:

EMPLOYEE SELF SERVICE

EMPLOYEE DOCUMENTATION

AMENITIES

REPORTS IN ANY FORMAT (EXCEL, CSV, PDF, WORD ...)

Customer Management Module

If your company deals with man force assigned to different clients and/or sites, this is the module for you. We've worked closely with some of the top companies in the man guarding industry to make sure this module is perfectly catered for their needs.

Our Customer Management Module includes:

LINE OF BUSINESS, RESOURCE TYPES AND RESOURCES

CONTRACT CLASS (E.G. PERMANENT, TEMPORARY, AD-HOC)

MANAGE CUSTOMERS, CUSTOMER SITES AND CONTRACTS

SITE RESOURCE REQUIREMENTS BY DAY TYPE, SHIFT START AND END TIMES, RESOURCE COST

EMPLOYEE RESOURCE AND SITE LINKS. EMPLOYEES CAN BE FLAGGED AS POSTED OR ROAMING

RESOURCE PLANNING BY AUTOMATIC SCHEDULING OF EMPLOYEES BASED ON THE CONFIGURED CONTRACT REQUIREMENTS

EMPLOYEE ASSIGNMENTS BY POSTED EMPLOYEE LIST VIEW OR SITE-RESOURCE PLANNING VIEW FOR DATE RANGE

MANAGEMENT FOR CASUALTY (ABSENTEEISM), DOUBLE SHIFT, ROSTER/OFF, LEAVE, OVERTIME

FULLY INTEGRATED INTO TIME & ATTENDANCE MODULE

T&A BENEFITS INTEGRATED FOR RESOURCE PLANNING (MEAL, TRANSPORT)

INTEGRATED REPORTS FOR EASY MANAGEMENT OF THE SYSTEM (CONTRACT END STATUS, SALES MONTHLY REPORT, DUTY ROSTER REPORT, MANPOWER REPORT, MONTHLY SCHEDULE OF DUTIES, CASUALTY REPORT, ETC…)

Access Control

This module is crucial to assure the safeguard of your company's premises.

Our Access Control Module includes:

MULTIPLE ZONES

BASE ZONES TYPES WHERE ALL TEMPLATES ARE TRANSFERRED TO THESE READERS AUTOMATICALLY

ACCESS CONTROL ZONES WHERE SPECIFIC ACCESS MUST BE GRANTED

ASSIGNMENT OF READER TO SPECIFIC ZONES

Job Allocation

This module if perfect for companies who's employees' work time is split on different jobs. It allows users to assign an employee to several jobs and does the costing accordingly.

Our Job Allocation Module includes:

CONFIGURATION OF WORKSITE, WORKZONES AND TASKS

ATTENDANCE PAIR SPLITTING AGAINST TASKS, AUTOMATICALLY GENERATING TRANSACTIONS WITH APPROPRIATE COST ALLOCATION CODES FOR BASIC AND OVERTIME

AUTOMATIC TASK ALLOCATION THROUGH OUR SHIFT TASK LINK AND TIME ATTENDANCE TERMINAL WORKZONE LINK

REPORTS ON COST ALLOCATION BY WORKSITE, WORKZONE, TASKS AND EMPLOYEE

Premium Package

ALL TIME & ATTENDANCE FEATURES

ALL PAYROLL FEATURES

ALL HUMAN RESSOURCES FEATURES

ALL CUSTOMER MANAGEMENT FEATURES

ALL ACCESS CONTROL FEATURES

ALL JOB ALLOCATION FEATURES